For store, restaurant & site teams
Open on the date you promised.
The AI project partner for store, restaurant and site openings. One live file per site, one view across all of them. AI reads the files you choose. You decide.
Contractors and consultants join free · AI proposes, people approve · EU data storage
Less chasing. More control.
Know what is at risk before it slips.
Dates
See delays against your opening date. Review suggested adjustments before you change the schedule.
Opening at risk · −4 daysMoney
Compare quotes, check scope gaps and track variations before they become an invoice.
Scope gap found in quoteDecisions
Keep actions, owners and due dates together. AI suggests; your team approves changes.
2 approvals pendingRead the documents and emails you choose with AI. Review the source and the suggestion before saving. Example signals.
On the drawing
See what a late delivery means for your opening.
Log a late delivery and see what it means for your opening date. Suggested ways to stay on time are reviewed by your team before anything changes. Illustration with example data.
The cost of a late opening
Know the price of every lost day.
Lost gross profit, a rebooked opening event, stock that can't be used. See the total next to the cost of recovering, then decide.
For expansion directors, operations and finance leads
From one site to your whole estate.
Bring opening dates, budget against plan and pending decisions together across every store and country. Start with two projects free, and move to a Portfolio plan when you need the whole estate.
Your brand. Every site. Your own benchmarks.
Branded
Your logo in the Collaboration Hub and on your reports.
One view
Every site, wave and opening date in one place.
Benchmarked
Compare new budgets with your own completed projects.
AI that watches your project
It notices before you have to ask.
Budget Guardian checks your figures against clear rules. Schedule Guardian re-checks after changes to a schedule you’ve already checked. AI reads documents only when you ask, on the files you choose. You decide what changes.
Watches dates
Schedule Guardian
Spots a late delivery, or a quote whose programme runs longer than your plan, and shows which dates it pushes. It proposes a new plan. Nothing moves until you click Apply.
Watches money
Budget Guardian
Warns when a budget line passes 85 %, goes over plan or uses up contingency, and when an incoming invoice would take a contract over its award. It proposes moving money from contingency; amounts change only when you Apply.
Reads files
Reads what you already have
When you ask, AI reads the quotes, PDFs or Excel you choose, including timelines and Gantt charts inside a presentation. You review the suggestions, with the page they came from.
Where data is born
A tool for the site, not a reporting burden.
The facts behind every decision are created on site. Hubfolio makes capturing them quicker than a phone call, and every entry lands in the site’s file.
New snag
Hanging rail, bay 3
Loose bracket, rail is sagging
Assigned to GC- Snag · Hanging rail, bay 3
Day one
Keep your habits. Lose the chasing.
Bring the files you already have and invite people with their email address. No one has to learn a new way of working on day one.
Old files become a live project
Drop in a PDF schedule, an Excel budget or a bid. AI turns the files you choose into editable tasks, milestones and cost lines for you to approve.
An inbox that works the project
CC the project address. Invoices are routed, date changes become schedule suggestions and threads are logged with their documents.
Partners join free, see only theirs
Contractors and consultants sign in with their own email. They see their packages, prices and invoices, never your budget or other bids.
Reports, not exports
Schedules, budgets and logs as clean PDF or Excel in one click. Your data stays yours, with no lock-in.
Next with our pilot teams: sample approvals, accounting connections and Power BI (planned).
One project, every team
Everyone on the same project. Each sees their part.
Project and design teams, clients, contractors, suppliers and facility managers work from shared project information. Access follows organisation membership, project assignments and document sharing—not job titles alone. Internal finances are separate from the agreed prices shared with each party.
Select a party to see what it sees.
From the first site you consider
One file per site, for its whole life.
01 · Explore
Exploring a site
Feasibility, budget estimate and a clear go or no-go.
02 · Decide
Site secured
The pre-project becomes a project with one click. Nothing is retyped.
03 · Deliver
Design, tender, build
Timeline, contractors, variations and snags with one shared truth.
04 · Hand over
Opening day
Snags closed, documents linked, warranties started.
20+
years
Built by people who open sites
Built from 20+ years of delivering openings for international brands.
Founded by Helena Boberg, who has run store, restaurant and office openings for international brands for over 20 years. Hubfolio is the tool she wished she had on every opening.
Currently running live pilots across European retail and commercial openings.
Your next step
Where do you fit in?
I run the projects
Project managers, general contractors and landlords who lead the fit-out: bring your schedule, budget and contracts into one live project.
Start free — 2 projectsI am accountable for the portfolio
Expansion directors, asset managers, COOs and firm owners: opening dates, commitments and risk across sites and countries.
See the portfolio viewI was invited to a project
Trade contractors, design consultants and partners invited by a project owner join free. Already invited? Sign in to your Collaboration Hub.
Sign in to collaborateTrust & commercial privacy
Built for your IT and procurement review.
Separate organisations
Database-enforced access follows organisation, project and document permissions. Internal finances are not shared by default.
People stay in control
You choose what AI reads and approve its suggestions. Customer data is not used to train external AI models.
EU data storage
Project data is stored in the EU. Review the security overview, DPA and subprocessors on the Trust page.
Sign-in with Microsoft and Google work accounts is planned for Q1 2027. Hubfolio does not yet hold its own SOC 2 or ISO 27001 certification; our EU hosting provider holds both.
Security overview, DPA & subprocessorsSpecialist frameworks
Guides, benchmarks and tools for each stage of a site.
Open frameworks built on 20+ years of commercial project delivery. Use them freely, then run the project in Hubfolio.
Pricing
Free for your projects. Paid for your portfolio.
Free
0 EUR
Two active projects at a time, unlimited archived projects, all core tools.
Portfolio
Pilot free
Unlimited projects and sites, portfolio view, your own brand.
- –Start with a free 60-day guided pilot on one live site
Enterprise
Talk to us
For portfolios across many markets and organisations.
- –Roles and access per organisation and project
- –Data export anytime
- –A named contact at Hubfolio
- –Onboarding of your first rollout
Start with one project. Grow into the portfolio.
Where does your next site stand?
Not sure? Start with “Exploring a site”. It becomes a project with one click later.